Privacy Notice

Document: DP5B
Company Name: Busy Bee Recruitment Ltd (‘the Company’)
Date: 9th December 2025
Version: Version 1

Company Contact Details:
Kayleigh Bysouth
01353 880253
Kayleigh@busybeerecruitment.co.uk

Introduction

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. To provide these services, the Company must process personal data (including sensitive personal data) and does so as a data controller.

You may give your personal details to the Company directly—such as through an application, registration form, or via our website—or we may collect them from another source such as a job board. The Company must have a legal basis for processing your personal data. For the purpose of providing you with work-finding services and/or information relating to relevant roles, we will only use your personal data in accordance with the terms of this statement.

Collection and Use of Personal Data

Purpose of Processing and Legal Basis

The Company has collected (and may process) your personal data, including sensitive personal data, for the purpose of providing work-finding services.
The legal bases we rely upon are:

• Consent
• Legitimate Interest

Categories of Data

The Company has collected the following personal data about you:

Personal Data Collected:

• Name
• Contact details

Legitimate Interest

Where we rely on legitimate interest, our interests include:

• Providing work-finding services to both candidates and clients
• Processing personal data for identity checks, right-to-work checks, and qualification checks
• Processing payroll

Recipients of Data

The Company will not process your data with any third party.

Data Retention

The Company will retain your personal data only for as long as necessary. Different laws require different retention periods.

• The Conduct of Employment Agencies and Employment Businesses Regulations 2003 requires us to keep work-seeker records for at least one year from the date of creation or from when work-finding services were last provided.
• Payroll, holiday pay, sick pay, and pensions auto-enrolment records are kept for as long as required by HMRC and relevant minimum wage, social security, and tax legislation.

Where consent has been obtained, we will process your data in line with our retention policy. When that period expires, we will contact you for renewed consent. If consent is not granted, we will cease processing your personal data.

Your Rights

You have the following data protection rights:

• The right to be informed about personal data the Company processes about you
• The right of access to your personal data
• The right to rectification
• The right to erasure (in certain circumstances)
• The right to restrict processing
• The right to data portability (in certain circumstances)
• The right to object to processing based on public or legitimate interests
• The right not to be subjected to automated decision-making or profiling
• The right to withdraw consent at any time

To withdraw consent, contact:
Kayleigh Bysouth – 01353 880253 – Kayleigh@busybeerecruitment.co.uk

AI Call Recording & Transcription Notice

To support service quality, accuracy, and compliance, some telephone calls and meetings with Busy Bee Recruitment may be recorded and processed using secure AI-powered transcription technology.

These tools help us:

• Capture key details
• Improve record keeping
• Enhance candidate and client experience
• Ensure accuracy of information entered into our systems

Recordings and transcripts are handled confidentially and stored securely within our CRM in accordance with GDPR and data protection law. They are used only for recruitment-related purposes and retained only as long as necessary.

If you prefer not to have your call recorded or transcribed, please inform our team at the beginning of the conversation and alternative arrangements will be made.

Source of Personal Data

Your personal data or sensitive personal data may have been sourced from:

• Job boards (CV Library, Cambridge Network, Reed.co.uk, Total Jobs, Indeed.co.uk)
• Our website (where you uploaded your details)
• A call into the business
• A publicly accessible source

Complaints or Queries

If you wish to complain about this privacy notice or any procedures set out within it, please contact:

Kayleigh Bysouth – 01353 880253 – Kayleigh@busybeerecruitment.co.uk

You also have the right to raise concerns with the Information Commissioner’s Office (ICO) at 0303 123 1113 or online at https://ico.org.uk/concerns/, or with another relevant supervisory authority if your data is processed outside the UK.