We are looking for a skilled Patent Administrator to join our client’s team in Cambridge. To be suitable for this position you will be a methodical worker, ideally hold a CIPA qualification and have strong experience of working within the IP (Intellectual Property) department. You will have strong secretarial skills with knowledge of ideally using Inprotech as well as document management systems.

This role is a demanding position that will involve supporting senior staff such as Fee Earners, Partners and Associates so you must be able to work under pressure and to set deadlines with confidence.

Who are we?

We are Busy Bee Recruitment, an awarding-winning recruitment agency supplying both temporary and permanent staffing solutions throughout the UK to our wonderful client base.

Your duties:

• Sending draft letters, emails and other correspondence for fee earner to check prior to sending
• Look up client information and prepare documentation using (Inprotech) IPT
• Maintaining files electronically using our document management system
• Copywriting and amendments of emails, letters and specifications
• Managing formal matters such as the documents required on translations and power of attorneys
• Collating documents to be signed, forwarding them for signature with clear instructions
• Monitoring deadlines, chasing the signed documents and forwarding them on receipt
• Preparing various Patent Applications and Formalities documents including updating of Inprotech
• Reviewing and managing short, medium- and long-term deadlines with fee earner(s)
• Update IPT with dates to be monitored from any correspondence received
• Clear deadlines on IPT once application filed/formal information completed
• Enter new and miscellaneous patent and design files onto IPT
• Enter filing dates, forms and documents filed on new cases, diarising fees as necessary
• Report patent publications to clients, entering relevant details into IPT and diarising
• Abandon pending patent and design records as instructed by fee- earners
• Check grant certificates before sending to clients
• Update IPT with regard to EPO & EUIPO fee instructions
• Draft correspondence for reporting foreign Patent and Design publications/communications
• Validating EP cases Worldwide; obtaining translations of specifications and claims
• Liaising with the Renewals Department as necessary
• Produce due date reports for specific Clients
• Preparation of invoices, (credit and debit notes)
• Assisting the fee earner with managing WIP eg. by noting incoming Foreign Agent invoices
• Arrange meetings, travel and itineraries for those fee earners who require such assistance
• Manager caseload including due date list reminders
• Respond to client emails and take telephone messages in the absence of fee earners
• Provide cover/ support other Patent Administrators
• Maintaining CRM system with client information

About you:

• Confident user of various Document Management Systems (DMS)
• Experience of using Inprotech
• Use of all MS Office Suite including Visio & PowerPoint
• CIPA Qualification would be a distinct advantage
• 3+ years’ experience of working within Intellectual Property (IP)
• Legal Secretarial experience and working with fee earners and partners

If you have not received a response within 3-5 working days, unfortunately your application has been unsuccessful. Busy Bee Recruitment Ltd is acting as an Employment Agency for this Permanent vacancy.